In IT the common practice is to resign in person and follow up with a letter. A formal letter is useful for both employer and employee to have a written record of the resignation. A good resignation letter contains the following parts:
- Review positive aspects of you position and express your satisfactions with the company you are leaving.
- Explain the reason of your resignation in an innocent tone.
- Mention your new job and new company but don't make it sounds so excited
- Give effective date of your resignation.
- Offer to help transferring responsibilities or train a replacement, if appropriate. Provide your detailed contact information, -- email, home phone, cell phone, etc.
- End on a pleasant note, expressing appreciation for your career success and satisfaction with the company and people. Wish them good fortune.
However, if you are leaving for higher salary, don't mention it in the letter, since that may make them look bad and that implies that you may have been under paid.
If you are leaving because of problems with management, co-workers, restrictive company policies, or other negative reasons, don't declare them. You may just say "For personal reasons, I am resigning effective June 25th." Don't use your letter as a dumping ground for complaints. Don't express any negative emotions. That wouldn't do anything good for you. The purpose of your letter is to maintain relationship with them, not damage it.
Resignation Letter Sample
Best Data Consulting Services, Inc.
1200 Data Drive, Suite 305
Rancho Cordova, CA 95670
Dear Mr. Johnson:
In the past six years, I’ve been stimulated by my work, supported by co-workers, and encouraged by management. I’ve truly enjoyed being part of the wonderful team.
The recent downsizing in our California office has changed things for me, however, and I question whether our company should keep a remote office with just couple of developers and whether I’ll be as useful to the business in this situation. Because of this, I am accepting a position with Richbase Solutions in Sacramento, California. This was not an easy decision and took a lot of consideration. I decided that it is time to move on.
Considering the moderate work load currently, my last day working in Rancho Cordova office will be June 25th, 2005.
Please be assured that I will do all I can to assist in the smooth transfer of my responsibilities before leaving. I will be glad to help if you need any assistance in the future. Here’s my contact information:
Home: xxx xxx-xxxx
Cell: xxx xxx-xxxx
Eric, I wish you and Best Data Consulting Services every good fortune. I would like to thank you for having me as part of Best Data Consulting Services team, and thank you for a satisfying and rewarding career with your company.